Plastics manufacturer Hubron says it has improved efficiency, tightened quality control and is now saving £25,000 per year since implementing a document management and imaging system.
The Manchester-based group says that Version One’s digital document system integrates tightly with its Sage ERP system, allowing 24,000 documents per year to go through its systems, which include electronic form design, automated delivery and electronic document storage.
Hubron IT manager Daniel Dunwoody says Version One’s systems came recommended by Sage re-seller, Datel Group. “Datel demonstrated that Version One’s systems were an ideal fit for our business as they were easy to use, reliable and had the advanced functionality we required,” he adds.
He also says that the new system has eliminated costly pre-printed stationery and significantly reduced postage costs, since all outgoing documents are now created electronically, with more than 95% being automatically delivered by electronic mail or automated fax.
Says Dunwoody: “It’s a legal requirement for us to provide supporting documentation when goods are despatched. With the Version One systems, incoming certificates of analysis for Hubron Speciality are scanned and stored in the electronic archive.
“When a despatch note is sent to the warehousing provider, the relevant certificate of analysis is automatically retrieved from the archive and electronically delivered with the despatch note. By automating this process, efficiency has improved, staff time has been freed-up and room for error has been eliminated.”
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